4 Ways To Print Google Docs With Comments

Google Docs allows users to collaborate in real time. Anyone who has the Editor rule can comment or view them. 

A document can have your or the editor’s comments. However, they suddenly disappear if you want to print the document with comments. 

Pressing the Print button on Docs shows a preview of what your printer will print. 

It only shows what’s inside the paper and doesn’t highlight the terms with comments. 

You can resolve this problem in 4 ways. 

Print Google Docs with Comments Using MS Word

  1. Open a web browser and go to the Google Docs website. 
  2. Open the document that has comments, and you want to print. 
  3. Click File from the top menu bar.
  4. Select Download and choose Microsoft Word (.docx).
  5. Save the Word file on your computer.
  6. Double-click the Word file. Your computer will open the Word file using Microsoft Word.
  7. Click File from the Word menu bar.
  8. Click Print from the left sidebar.
  9. Select your printer and print the document. 

Print Google Docs with Comments Using LibreOffice

  1. Open your document in a web browser.
  2. Click File from the menu bar. 
  3. Click Download from the menu. 
  4. Select OpenDocument Format (.odt). 
  5. Double-click on the .odt file from the Downloads. LibreOffice Writer will open the file. 
  6. Click the Print icon from the ribbon.
  7. The default preview won’t show the comments. Click on the Comments drop-down menu.
  8. The default option is None (document only). Select Place in margins.
  9. It will highlight the texts with comments and show the comments in the right sidebar.

Sometimes you may not see any comments on MS Word even though your Google Doc has comments.

You must Show comments to print the document with comments.

Click Review from the ribbon and click Show Comments. Now you can view all comments. 

Print Google Docs Using Comments From The HTML File

  1. Open the document you want to print with comments.
  2. Click File from the menu bar.
  3. Click Download and select Web Page (.html, zipped).
  4. Double-click on the zip file to open it. Both Windows and Mac can extract ZIP files without any third-party software.
  5. Double-click on the .html file; the file opens via your default browser.
  6. Press ctrl + p on Windows or cmd + p on Mac to print the document. 
  7. Click More options and uncheck Headers and Footers.
  8. Click Print to print the documents with comments. 

Unlike the Word or ODT file, the HTML file shows the comment as a footnote. Still, it’s better than printing without comments. 

Screenshot the page with comments and print it

It is is the last option. You can follow this approach if you don’t have Word or LibreOffice installed on your computer.

  1. Open Google Chrome on your computer and install the Awesome Screenshot Taker extension from the Chrome web store.
  2. Click on the Extensions icon and pin the extension.
  3. Click the extension icon from the toolbar and take a screenshot.
  4. Download the screenshot on your computer.
  5. Press ctrl + p to print the image with comments. 

The best method varies from user to user. 

Some users have Microsoft Word on their computer, and they can just download the Google Doc as a Word file and print it using the Word app. 

But many use Google Docs as their primary web processor. 

If you are one of them, you can download and install LibreOffice Writer, a free word processor that functions like Microsoft Word.

You can download the Google Doc as a .odt file and print it with comments using LibreOffice Writer.

Lastly, if you are unwilling to install Word or LibreOffice Writer, you can use the .html or screenshot method. 

Unfortunately, Google Docs doesn’t have an official way to print documents with comments. 

If Google implements this feature, you won’t need to download the document or take a screenshot. 

Then you can click the print button and print the document with comments. 

Staff Writer

Avishek Das is currently studying for his bachelor's degree, and spends hours doing assignments and making presentations. He loves word processors and presentation makers. 

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